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Registration fee


 

Students1

Universities2

Regular

Special3

Early Bird Fee
registered AND paid before
1 March 2025

€ 400

€ 700

€ 850

€ 475

 Fee
registered AND paid before
22 September 2025

€ 450

€ 800

€ 950

€ 475

  1. Bachelor, Master and PhD students only; postdocs are not considered ‘students’. This fee does not apply if the student is employed by a company Registration will only be accepted if the Conference Registration Form is accompanied by (i) a proof of studentship and (ii) an abstract for a poster presentation; otherwise, registration will be denied.
  2. This fee applies only to universities and non-profit organisations.
  3. Every paying participant (except for registered students) may be accompanied by one participant for the special registration fee, provided that the following conditions are met: (i) the paying participant and the accompanying participant are employed with the same company/organisation at the same location; and (ii) the paying participant and the accompanying participant register and pay (with ONE invoice) at the same time

Fee

The fee includes the book of abstracts, lunch, coffee/tea, and drinks/snacks as announced in the timetable. The registration fee does not include hotel accommodation.

Important information

The fees mentioned do not include VAT (Value Added Tax). According to EU legislation, the services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment or similar events, are subjected to the VAT (Value Added Tax) of the place where the event actually takes place. As the event will take place in the Netherlands, the service invoiced to you is subjected to Dutch VAT (21%). See, at this regard, articles 53 and 54 of Council Directive 2006/112/EC.

Cancellation policy

Refunds, minus administrative charge (EUR 250) will be made for cancellations received up to 1 July 2025. Cancellations are only valid if notice is received in writing. For cancellations made after 1 July 2025, no refunds will be paid.